How it works
How the compliance calendar works
What the compliance calendar keeps, what Kila suggests for your kind of business, which dates come from elsewhere in Kila, and when reminders go out.
A business in Kenya renews permits and licences every year, has its equipment inspected and files returns every month. Miss one and the county, KRA or an inspector can close you down or fine you. The compliance calendar keeps each of these with its date, the person responsible and its documents, and reminds people before the date.
What is on it
Link to this section: What is on itOpen Customers and services › Compliance. The Compliance calendar keeps “Licences, permits, certificates, insurance, inspections and returns, with their documents and reminders before each date.” At the top, Kila counts what is Overdue, “Past their date and not renewed or done”, what is Due in 14 days and what is Coming up.
Each line is one obligation with its date, how long is left, the site, the person responsible and its status: Overdue, Due or Upcoming. Tap one to open it: its number, reminders, documents and history.
The Calendar tab shows the same dates month by month. “Faded: a later date of something that repeats. Struck through: done.” Done lists what was renewed, filed or inspected, with its evidence.
What Kila suggests for your business
Link to this section: What Kila suggests for your businessTap The usual for my business. Kila says “What a business like yours usually renews or files, from your business profile. Nothing is added until you confirm it with its date.” For a producer such as Shamba Fresh Foods that includes the single business permit, a fire safety certificate, NEMA licences, workplace registration with DOSHS, boiler and air receiver examinations, weighing scales verified and the health certificate for the premises, for each site. Each line shows who issues it and how often, such as County fire department · Every year.
Tap Add with date to put one on the calendar, or Not needed to take it off the list. See Add a licence or permit.
Dates kept elsewhere in Kila
Link to this section: Dates kept elsewhere in KilaSome dates already live where Kila uses them, and show on the calendar from there: Kept elsewhere in Kila. “These dates are kept where Kila uses them and show on the calendar from there.” At Shamba Fresh Foods that is KRA returns and payments: each month’s VAT return comes from Tax, Filing calendar. You change those dates where they are kept, not on the calendar.
When reminders go out
Link to this section: When reminders go outKila reminds people before each date, in the app and, if the business chooses, by email. The owner sets this under Settings: “When reminders go out, how, and what counts as done.”
- Remind before the date, in days is set for each type. At Shamba Fresh Foods a licence is reminded 60, 30 and 7 days before, and a tax filing 7, 3 and 1 day before. An obligation can have its own days instead.
- Due covers is the “Days ahead shown as due, here and on the dashboard”.
- Send reminders by email too sends them by email as well as in the app.
- Remind everyone who manages compliance. “Off: only the person responsible, when there is one.”
- To mark something done asks for A number or a document, Always a document, or Nothing more.
Needs a manager
The owner, and anyone whose role manages compliance, adds obligations and records them done. Only the owner, or someone who manages the business’s settings, changes the reminders.
- Add a licence or permit: put one on the calendar.
- Record a renewal: once it is renewed, filed or inspected.
- Prepare the VAT return: the tax dates on the calendar.
- Compliance calendar: the feature and the plans that include it.