Your role
Plant manager
You run production across the sites. Plan what to make, keep the recipes and approve their changes, and watch output, yield and cost against the standard.
Kila describes the plant manager as running “production across the branches: plans and orders, recipes and their approval, costs and variances, machines and maintenance, quality and the shift log.” You see the costs the floor does not.
When you sign in
Link to this section: When you sign inKila opens Today at the site: the site, the day and the shift now, with Plan a run, Handover, Daily report and Line screen at the top. Below, the shift in figures (Runs, Made today, Scrapped, Stopped this shift, Held for QC, Checks due, Intake today), then each line with its runs.
Your day
Link to this section: Your day- Read yesterday. Your home page starts with Yesterday at the plant: made against plan, the yield, the raw milk received and lost, and the minutes stopped.
- Plan. Check what to make and plan the runs, with their materials reserved.
- Keep the recipes. Change a recipe and it is in force at once; approve or reject the changes others make: Set up a recipe or parts list.
- Check the cost. Each closed run shows its cost a unit against the standard: Record output and close a production order. Over a period, Read production results and Cost variances.
- Report. The Daily report prints a day at a site. Levies works out the month’s KEBS standards levy and, when it is on, the Kenya Dairy Board levy: “Kila works them out; you file them on KRA iTax and with the Board.”
What you can do
Link to this section: What you can do- Plan, issue, close and cancel production orders, and choose the line a run is on.
- Keep recipes and parts lists, and approve or reject the recipe changes others make.
- See every cost: materials, labour and overheads, cost a unit against the standard, cost variances and levies.
- Record and release quality checks, keep the HACCP records, and run machines and maintenance.
Everything the role is allowed to do
- General
- View dashboard; Approve or reject requests
- Catalog
- Keep recipe cards and plate costs, and record kitchen and bar waste; View products and services; Create and edit products and services
- Stock
- View stock; Create stock adjustments; Approve stock adjustments; Request transfers; Dispatch transfers; Receive transfers; Count stock; Approve and post stock counts; Build assemblies; Break down carcasses into cuts; Open bottles into tots
- Warehouse
- Manage bins, putaway and picking
- Purchasing
- View purchasing; Create requisitions; Receive goods
- Reports
- View reports; Export reports
- Branch operations
- View checklists, audits, issues and the branch scorecard; Schedule and carry out branch audits; Assign, date, verify and cancel branch issues
- Compliance
- View the compliance calendar and its documents
- Field sales
- View vans, van days, visits and rep performance; Load vans and count them back in
- Distribution
- View principals, trade schemes, claims and secondary sales; Take in market returns from outlets on the road, on delivery or at the depot; Receive and inspect market returns, credit outlets and dispose of damaged goods; Record empties and crates out and back, and container deposits
- Delivery
- Plan trucks’ trips, check their loads, issue gate passes, send them out and count them back in
- Production
- Plan, reserve and cancel production orders; Issue materials to production orders; Record output, scrap and downtime on the shift log; Close production orders with what was made; Edit recipes, routings, QC plans and pack labels (changes wait for approval); Approve recipe versions; Record QC checks and HACCP monitoring; Release or reject held batches, start recalls and verify HACCP records; Set up the HACCP plan (critical control points and limits); See production costs, standard costs and cost variances; Keep machines, maintenance plans and work orders; Record fields and seasons, animals, treatments and milk
What needs a manager
Link to this section: What needs a manager| Approval limit | Up to |
|---|---|
| Stock adjustments | KES 100,000.00 |
Needs a manager
- The production settings: costing, planning, quality holds, scrap reasons and levies. The Settings tab on Production orders is for people who may change the business’s settings, such as the owner.
- A stock adjustment above your limit waits for approval.
Common questions
Link to this section: Common questionsWhy is there no Settings tab for me? The settings belong to the owner. See Choose how labour and overheads are costed.
A recipe change shows “change to approve”. What do I do? Open Versions on the recipe, read what changed and tap Approve or Reject: see Set up a recipe or parts list.
Why does a batch cost more than its standard? Open the order: the materials against the recipe, the yield and the scrap reasons show where it went. Cost variances splits it into price, usage, labour, overheads and yield.
- Production: how the plant fits together.
- Production supervisor: the shift on the floor.
- Plan a production order