Set your business details, opening hours and tills

These are the first two steps of your set-up checklist. Your first branch and its first till are ready from sign-up; here you add the details Kila prints on receipts, the hours you trade and any more tills.

Business details and KRA PIN

“Your KRA PIN, phone and address print on every receipt and invoice.”

1. Open the first step of the checklist

   Under Administration › Setup, tap Business details and KRA PIN. Until it is done it says what is missing, such as Missing: KRA PIN, address.

2. Type your KRA PIN

   In KRA PIN, type the PIN on your KRA certificate, such as P051234567M. The Trading name, Business phone and Business email come from your sign-up: check them.

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3. Type the address

   “Street and town, as it should print on receipts.”

4. Tap Save profile

   Kila says Business profile saved, and the step shows Done with your KRA PIN and phone.

All settings opens Administration › Settings, where Business details has the same details and more: the Registered name, a Brand colour for your documents, and your workspace address: “Your team signs in here. Ask Kila to change it.”

Opening hours

Kila starts each branch on 08:00 to 18:00 from Monday to Friday, 08:30 to 16:00 on Saturday and closed on Sunday. Set your own:

1. Open Settings, Trading hours

   Open Administration › Settings and tap Trading hours. Today shows each branch’s trading day “in Africa/Nairobi time”.

2. Set Monday's hours

   Under Opening hours, type when the branch opens and closes on Monday. “A closing time before the opening time means after midnight, so 07:00 to 02:00 runs into the next morning.”

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3. Tap Copy Monday to weekdays

   Tuesday to Friday get Monday’s hours.

4. Set Saturday and Sunday

   Type their hours, or switch a day off for Closed.

5. Tap Save hours

   Kila says Trading hours saved: “Kahawa West uses them from the next trading day.”

The hours drive what Kila does around opening and closing, on the same tab:

• Email the owners when no till opens is on to start with: “If a branch has not opened a till (and made no sale) a while after its opening time, the owners get an email with what the closed counter is likely costing”.
• Stop sales outside trading hours is off to start with. Switched on, “The till refuses new sales before opening and after closing. A manager can keep a branch open late from the till.”
• Special days are “Holidays and days with different hours”: tap Add a special day.

Tills and branches

A till, called a register in Kila’s settings, is “a checkout point where a cashier opens a shift”. “Each till has its own cash drawer and shift, so every shilling is traced to one place.” Add one for each counter:

1. Open Branches and tills

   Open Administration › Branches and tills. The top shows how many branches and tills you use against your plan, such as Tills 1 / 3.

2. Tap Add register and type a code

   In Code, type a short code, “Unique across the business”, such as KAH-T2.

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3. Type its name

   In Name, type what your staff call it, such as Till 2. The device, its printer and scanner are optional.

4. Tap Add register

   Kila says Till 2 added: “Cashiers at this branch can open a shift on it now.”

Good to know

Add branch adds another branch or a warehouse, with its own code, address and opening hours. “New branches count towards your plan”: Starter covers 2 branches and 3 tills.

What if

Step 1 still says something is missing

It ticks itself off only when the KRA PIN, the business phone and the address are all saved. Type what it lists and tap Save profile again.

The till still shows the old closing time today

New hours apply “from the next trading day”. Tonight, a manager can tap Open late tonight at the till.

Related

• Your set-up checklist: every step and what ticks it off.
• Set up your till: the printer, drawer and scanner for each till.
• … closed at …. A manager can keep it open later from the till.: a sale after trading hours.

Next: Add your staff and choose their roles.