Pay suppliers with a payment run

Payments out is where a business pays what it owes from its own M-Pesa and bank: “Pay suppliers, bills, expenses and staff from your own M-Pesa and bank, after a second person approves. Kila never holds the money.” You prepare a payment run; someone else approves it, then it is paid.

Before you start

• Each supplier you pay is a payee, with the M-Pesa or bank details they are paid to, approved by a second person. A supplier who is not yet a payee shows Add payee in the list.
• What you pay has been approved: a supplier invoice, a bill or an expense, or a staff advance.

Steps

1. Open Payments out

   Go to Money › Payments out. The To pay tab lists “Supplier invoices, bills and expenses, and staff advances approved and not yet on a payment run.” due in the next 7 days and overdue. Tick Show everything owed for the rest.

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   Steps 2 and 3.

   

2. Tick what to pay

   “Tick what to pay. Only payees approved can be chosen.” Kila adds them up, such as 1 chosen, KES 23,200.00 before any tax withheld.

3. Tap Prepare payment run

   Kila explains the run: “1 item, one payment per payee. Someone else approves it before anything is paid.”

4. Name the run

   A Name helps the approver, such as Eldoret Engineering, valve repair. Pay on is optional.

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5. Tap Prepare

   Kila says PR-… prepared: “It waits for someone else to approve it.” The run opens, with each payee, how they are paid and what for: “You prepared this run, so someone else approves it. They have been asked in the app and by email.”

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Not available yet

M-Pesa payouts are in test mode. Payments out says “M-Pesa test mode: Kila simulated the answer. No money moved. Bank and cash payments are real.” Pay by bank, cash or cheque for now. The owner sees how to change it: “Connect your own Daraja app for payouts under Settings.”

What if

You need to stop the run

On the run, tap Cancel. Kila asks “Cancel what is not paid on PR-…?”: “Payments already sent or in a bank file are not cancelled.” Give a Reason and tap Cancel. Kila says Cancelled: “What was not paid is owed again.”

The supplier cannot be ticked

They are not an approved payee yet. Tap Add payee: “Where money may be sent. New payment details wait for a second person to approve them, then a cooling-off period before a large payment.”

Needs a manager

Your payment limit is on the page: You prepare runs; others approve for an accountant at Shamba Fresh Foods. An approver, such as the general manager, approves runs up to their own limit.

Related

• Approve and pay a payment run: what the approver does next.
• Approve and pay an expense: paying one expense by hand.
• Payments out: the feature, its settings and plans.
• Record a supplier invoice: the invoices a run pays.

Next: the approver approves the run and pays it: Approve and pay a payment run.