Step by step
Write off waste at closing
Weigh the trim, bone, drip and spoiled meat at the end of the day and write it off as waste with the reason. Above your limit, the shop manager approves it before stock changes.
Not every kilo in stock is sold. At closing, weigh what is thrown out or lost, such as trim and fat, bone, drip and spoiled meat, and write it off as waste with its reason. Stock then matches what is in the cold room, and the owner sees what was lost and why.
Open Stock adjustments and tap New adjustment
Under Inventory › Adjustments.
Choose Waste as the reason
Choose your branch, then Waste under Reason: “Trimmed, spoiled or lost in handling: choose why from the business’s list.”
Steps 2 to 6 on one screen. Choose why it was wasted
Under Why it was wasted, choose from your business’s list. A butchery’s is Trim and fat, Bone, Spoiled, Drip and chiller loss, Returned by customer and Left over, sold off cheaply.
Say what happened
Under What happened, a short note such as “Weighed at closing: trim and fat from the display trays.” It is kept with the adjustment and in the audit log.
Add each cut and its weight
Search for the cut, such as Beef on the bone, and type the weight thrown out, such as 0.35 kg. Add a line for each cut.
Tap Post adjustment
Kila works out the value at cost. A butcher’s limit for stock adjustments is KES 0.00, so the adjustment waits for approval:
Check it is waiting
The adjustment opens as Awaiting approval, with what it is worth at cost, such as “KES 215.95 is above Francis Njoroge’s limit. Stock has not changed yet; it changes the moment someone with a higher limit approves.”
Good to know
In the drawer, the value can show as KES 0.00 and Within your limit to someone who cannot see costs, such as a butcher. Kila works out the value at cost when you post, and sends it for approval when it is above your limit.
Needs a manager
The shop manager sees it in Approvals, such as “ADJ-000059: Waste (Trim and fat) at Kiambu town, 1 line, KES 215.95”, taps Approve, then Approve again under Approve this request. Kila says Approved, the weight leaves stock, and the home page shows it under Meat sold today in kg, and waste, as Written off today with the reason.
Kila asks you to choose why it was wasted
Link to this section: Kila asks you to choose why it was wastedWaste always needs one of your business’s reasons. Choose one under Why it was wasted. The owner keeps the list under Administration › Till and returns rules, in Waste reasons.
The meat was past its date
Link to this section: The meat was past its dateBatches with a date that has passed show under Expiring soon at the top of Stock adjustments, with Write off expired. See Deal with expiring stock and Food safety.
- Break down a carcass: the loss in the cutting room, recorded with the breakdown.
- Food safety: waste, dates and what an inspector may ask for.
- Butcher: the closing weigh-in in a butcher’s day.
- Adjust stock: stock damaged, lost or found for other reasons.
- Approve or reject a request: for the shop manager.
Next: the Butchery closing clean and closing the tills: see Butchery.