Wines & spirits

A wines and spirits shop sells beer, wine and spirits by the bottle, to adults, in the hours of its licence. Kila runs it as a shop with the Alcohol rules, and gives it Tots for spirits poured and sold by the tot.

What is special

• The Alcohol rules at every till. Before any payment for a sale with alcohol, the till asks the cashier to check the customer’s ID. Outside the licensed hours, and after the licence’s expiry date, the till refuses alcohol and sells the rest: see Selling alcohol.
• Tots. Inventory › Tots shows the “Bottles opened into tots, and what each tot earns.” At the top is your tot size, such as Our tot: 30 ml, with Change (1). Each spirit sold by the tot (2) shows its price a tot, the tots left in the open bottle, the bottles it is Poured from, what each tot costs, what a bottle’s tots earn against what the bottle cost, and who last opened a bottle. Sell a bottle by the tot (3) and Open a bottle start from here, and the page has two more tabs, Opened bottles and Report.
• A home page card for tots: Tots this week: sold, bottles opened and over-poured.

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How Kila sets it up

The main screen is Till (scan and sell).

Rules it follows:

• Alcohol: Licence, age checks and licensed trading hours

Its words:

Kila's standard words: customer, product, sale, receipt and branch.

Its set-up steps

A wines and spirits shop has two steps more than a shop: the liquor licence and the bottles each tot is poured from.

1. Business details and KRA PIN
2. Liquor licence: number, class, county, expiry and hours
3. First branch, opening hours and till
4. Products with prices and VAT
5. Opening stock
6. Tots: the bottles each tot is poured from
7. Suppliers
8. Reorder levels
9. Staff and roles
10. M-Pesa till or paybill
11. KRA eTIMS and item codes
12. Scanner, receipt printer and drawer
13. Returns policy and till rules
14. First sale

Its home page

• Sales today against the same day last week
• Tills open and their takings
• Top sellers today
• Tots this week: sold, bottles opened and over-poured
• Low or out of stock
• Gross margin and Margin watch
• Payments waiting for confirmation
• Approvals and reviews waiting
• Products without a KRA item code
• Licences, permits and returns due
• Services due and reminders

Roles it starts with

• Till supervisor: Runs the tills on the floor: reviews shifts and counts, approves discounts and voids within limits. No prices, settings or purchasing.
• Merchandiser: Keeps products, prices and shelf labels up to date; suggests prices below the minimum margin. No money or tills.

Where to go next

• Shops: everything a shop does in Kila, from the till to the reports.
• Selling alcohol: the ID check, licensed hours and the licence.
• Cashier: a cashier’s day at Baraka Wines and Spirits.