Features
Stock
An exact record of what each branch holds and what it is worth, with adjustments, transfers, counts and reorder suggestions.
Stock keeps an exact record of what each branch holds and what it is worth. Every change, whether a sale, a delivery, a transfer or a count, is recorded as a movement, so every figure can be traced back to what caused it. Adjustments need a reason, transfers travel between branches, and counts show what was missing or extra.
Who it suits
Link to this section: Who it suits- Part of the set-up for Shop, Wholesale & distribution, Food & drink service, Stay, Jobs & repair, Health care, Production, Logistics & field and General.
- Can be added by Appointments, Fitness & memberships, Professional services and Education.
Any business that sells or uses goods. A salon, gym, firm or school can add it for the products it sells or uses.
What is included
Link to this section: What is included| Switch | What it does | To start |
|---|---|---|
| Stock adjustments | Adjust stock with a reason and approval. | On |
| Branch transfers | Move stock between branches through transit. | On |
| Stock counts | Full, cycle and blind counts with variance review. | On |
| Serial tracking | Track uniquely serialised items. | On |
| Batch and expiry | Track batches and expiry dates. | On |
| Reorder suggestions | Rule-based purchasing recommendations. | On |
| Assemblies and kits | Build products from components. | On |
| Carcass breakdown | Break a carcass, quarter or whole goat into cuts, by-products and loss by weight, with the cost spread over the cuts and a yield report. | Off |
| Tots from bottles | Open bottles into tots: each bottle size gives a set number of tots, the cost moves from the bottle to the tots, and over-pour is recorded. | Off |
| Market returns | Outlets hand back expired, damaged or unsold goods to a rep, a driver or the depot, with reasons; credit notes after inspection and damaged stock kept for claims. | Off |
| Returnable containers | Crates, bottles, kegs and cylinders out to and back from outlets, with their deposits on the outlet’s account and an empties balance per outlet. | Off |
Where to find it
Link to this section: Where to find itEverything is under Stock › Inventory:
- Stock on hand: “What is on the shelf, what is promised, what is on the road, and what it is worth at average cost.”
- Movements: every movement in and out.
- Adjustments and Transfers: stock written up or down with a reason, and stock sent between branches.
- Stock counts: “Full and cycle counts, either of them blind.”
- Reorder, Batches and serials, Assemblies, Valuation and Stock as of.
Switch it on
Link to this section: Switch it on- On from the start for Shop, Wholesale & distribution, Food & drink service, Stay, Jobs & repair, Health care, Production, Logistics & field and General.
- Other businesses: the owner switches it on under Administration › Business profile, when the plan has it.
Where your kind of business includes it, it is on from the start. Where it is optional, the owner switches it on under Administration › Business profile. See Switch a module on.
On the Starter, Business, Growth and Enterprise plans. Enterprise is arranged with Kila’s sales team.
Your plan sets how many products can be active:
| Plan | A month | Branches | Users | Tills | Active products | Sales per month |
|---|---|---|---|---|---|---|
| Starter | KES 2,500 | 2 | 5 | 3 | 1,000 | 3,000 |
| Business | KES 7,500 | 6 | 30 | 12 | 10,000 | 15,000 |
| Growth | KES 14,500 | 12 | 50 | 24 | 50,000 | 60,000 |
| Enterprise | Through sales | From 25 | From 100 | From 50 | From 200,000 | From 500,000 |
- See your stock on hand
- Check stock movements
- Adjust stock
- Transfer stock between branches
- Count stock
- Reorder stock
- Track batches and serial numbers
- See what your stock is worth
- Warehouse: bins, putaway and picking inside a branch.
- Purchasing: buying stock from suppliers.