Your role
Inventory manager
You keep the stock right in every branch. You count it, approve the adjustments others make, deal with expiring and returned goods, and say what needs buying.
Kila describes the role as “Owns stock accuracy across branches.” You see the stock everywhere, and the adjustments, counts and returns that change it come to you.
When you sign in
Link to this section: When you sign inKila opens your home page. Low or out of stock (1) lists the products at or below their reorder point, with Reorder. Approvals and reviews waiting (2) counts the requests waiting in the business; the ones your role decides are in Approvals. Your menu has Products, Inventory (3), Warehouse and Purchasing, and Reports.
Your day
Link to this section: Your day- Check what is running low: See your stock on hand and Reorder stock.
- Decide the adjustments others raised, such as waste or damage: in Approvals, or on the adjustment itself with Approve and post. See Adjust stock.
- Count, a section or the whole store, and post the count: Count stock.
- Sell or move what is about to expire: Deal with expiring stock.
- Inspect what customers bring back before it goes back on the shelf: Inspect returned goods.
- Move stock between branches: Transfer stock between branches.
In Approvals, each stock adjustment (1) shows who raised it, why and its value at cost. Approve (2) or Reject it: the stock does not change until it is approved.
What you can do
Link to this section: What you can do- Adjust, count, transfer and receive stock, and approve and post adjustments and counts.
- Keep the warehouse’s bins, putaway and picking.
- Add and edit products, print shelf labels and keep KRA item codes.
- Read the stock’s value and its history: See what your stock is worth, Check stock movements and See stock as of a date.
- Run and export reports: Run a report.
Everything the role is allowed to do
- General
- View dashboard; Approve or reject requests
- Catalog
- Keep recipe cards and plate costs, and record kitchen and bar waste; View products and services; Create and edit products and services
- Stock
- View stock; Create stock adjustments; Approve stock adjustments; Request transfers; Dispatch transfers; Receive transfers; Count stock; Approve and post stock counts; Build assemblies; Break down carcasses into cuts; Open bottles into tots
- Warehouse
- Manage bins, putaway and picking
- Purchasing
- View purchasing; Create requisitions; Receive goods
- Reports
- View reports; Export reports
- Field sales
- View vans, van days, visits and rep performance; Load vans and count them back in
- Distribution
- View principals, trade schemes, claims and secondary sales; Take in market returns from outlets on the road, on delivery or at the depot; Receive and inspect market returns, credit outlets and dispose of damaged goods; Record empties and crates out and back, and container deposits
- Delivery
- Plan trucks’ trips, check their loads, issue gate passes, send them out and count them back in
What needs a manager
Link to this section: What needs a managerYour approval limit for stock adjustments. Above it, someone with a higher limit, such as the general manager or the owner, decides:
| Approval limit | Up to |
|---|---|
| Stock adjustments | KES 100,000.00 |
Needs a manager
Buying. Your role asks for stock with a requisition on Purchasing › Requisitions. The buyer or the owner turns it into a purchase order: there is no New purchase order for you.
Common questions
Link to this section: Common questionsA storekeeper’s adjustment is waiting. Where do I approve it? In Approvals, or open it and tap Approve and post.
Why does my home page count more requests than Approvals shows? The card counts what waits in the whole business, such as expenses and leave. Approvals lists only what your role decides.
Can I order from a supplier? Not yourself. Raise a requisition, or share the reorder list with the buyer: see Reorder stock and Procurement officer.
- Storekeeper: receives, moves and counts the stock you look after.
- What needs approval, and why: each role’s limits.
- Track batches and serial numbers.