Step by step
Count the bar and read the variance
Count the bar's bottles when a shift opens and when it closes. Kila compares the two counts with what was sold and wasted, and shows what is unexplained, by bottle and by who counted.
A bar sells spirits by the measure from bottles it buys whole, so the stock is only as good as the count. The Bar page holds “Bottles sold by measure and their pour cost, bar counts by bottle, and what went missing between counts.”
Pour cost
Link to this section: Pour costBottles and measures lists each bottle with its size and the measures sold from it, each with its price and its pour cost: what the measure costs as a share of its price before VAT, such as single (25 ml) KES 650. “Pour cost target: 22% of the price before VAT. Red measures cost more than that.”
Count the bar
Link to this section: Count the barOpen Bar counts
On the Bar page, open Bar counts: “Full bottles, and the open bottle in tenths (0 to 10).”
Choose Opening or Closing
Opening when the shift starts, Closing when it ends.
Count each bottle
Type the full bottles under Full, and how much is left in the open bottle under Open (tenths): 5 for half a bottle.
Save the count
Tap Save the opening count (or the closing one). Kila says Count saved.
Read what the closing count says
After a closing count, Kila compares it with the last opening count straight away, such as Since the opening count: KES 241.43 unexplained (75 ml), and names each bottle that is out, such as Arctic Crown Premium Vodka 750ml: 75 ml.
Good to know
Unexplained means used but not sold or recorded as waste. In the example, the open bottle went from 5 tenths to 4 between the counts and nothing was sold from it: 75 ml of a 750 ml bottle.
The variance over time
Link to this section: The variance over timeVariance shows By bartender: “Bottles used beyond what was sold and recorded as waste, between each opening and closing count, at average cost.” Below it, each pair of counts with From, To, Closing count by, Unexplained and At cost.
The owner’s home page sums it up with two cards: Pour cost, as the average pour cost of the measures against the target, and Bar variance by count, as what was unexplained at the last count and who counted.