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Your business
Equipment or vehicle rental
Cars, vans and equipment out on hire by the day, booked on a calendar, handed over with a checklist and a deposit, and taken back with any late and damage charges.
A rental business hires out cars, vans or equipment by the day. Kila books each hire on a calendar so nothing is booked twice, holds a deposit while the item is out, and charges the late days and any damage when it comes back.
What is special
Link to this section: What is specialSafari Car Hire, the demo car hire business, works this way from Westlands and the JKIA arrivals desk:
- The Hire tab and its calendar. Every item for hire with what it is doing (Available, On hire, a number of days late, or Being checked), and Availability: “Each unit by day: booked, out on hire or free.” See Book a hire.
- A deposit and a checklist at every hand-over. Safari Car Hire takes 30% of the hire as a deposit and requires every point of the check-out checklist. See Hand over a hire.
- Late and damage charges from the deposit. “Late returns are charged the daily rate for each day after 2 hours’ grace.” See Take back a hire.
- Chauffeurs and transfers as trips with a driver: Send a chauffeur on a transfer.
- An Operations menu with Hire calendar and contracts and Performance.
How Kila sets it up
Link to this section: How Kila sets it upThe main screen is Bookings and dispatch.
Rules it follows:
None. Kila's standard rules apply.
Its words:
| Most businesses | Equipment or vehicle rental |
|---|---|
| product | item |
| sale | booking |
| branch | depot |
| staff | driver |
Its set-up steps
Link to this section: Its set-up steps- Business details and KRA PIN
- Depots
- Vehicles and drivers, or items for hire
- Rates and rate cards by zone and weight
- Hire rates, deposits and the check-out checklist
- M-Pesa till or paybill
- Business and merchant accounts
- First booking
Its home page
Link to this section: Its home page- Bookings today by status
- Vehicles out, available, in maintenance
- Items on hire due back; overdue
- Revenue today; fuel and maintenance this month
- Customer balances on account
- Payments waiting for confirmation
- Approvals and reviews waiting
- Licences, permits and returns due
Roles it starts with
Link to this section: Roles it starts withBesides Kila’s standard roles: Rental desk agent, Dispatcher, Driver for chauffeurs, and Fleet officer.
Where to go next
Link to this section: Where to go next- Logistics and field: everything a hire business needs, day by day.