Sell on credit until the harvest

Farmers often buy seed, fertiliser and feed at planting and pay when they harvest. At an agrovet, a credit sale can fall due at a season’s harvest instead of after the usual credit terms. Kila keeps the seasons, and shows what falls due at each harvest.

Before you start

• The farmer has a credit limit on their customer record: see Set a credit limit and payment terms.

Steps

1. Add the products and the farmer

   Add what the farmer takes, then tap Add a customer (optional) and choose the farmer. The cart shows their Credit left.

2. Tap Charge

   The payment shows the farmer’s record, and under it On account: falls due with what they owe now: “Owes KES … now.”

3. Choose the harvest

   On account: falls due starts at On the usual credit terms. Choose the season the credit is for, such as At the short rains (potatoes, beans) harvest (31 Mar 2027).

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4. Tap On account

   Kila says how much credit the farmer has left: “Wanjiru Kamau has KES … of credit left.”

5. Tap Take on account

   The sale is complete, and the receipt shows On account.

6. Find it under the harvest

   Agrovet › Farmers, advice and seasonal credit lists the sale under Credit falling due, with the Season and the Due date, the season’s harvest day. By harvest adds it to what falls due at that harvest.

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What if

There is no On account: falls due

The farmer is not on the sale, or has no credit limit. Add them to the sale, or ask whoever manages credit, such as the owner or the credit officer, to set a limit on their record. A farmer without credit pays now, by cash or M-Pesa.

The harvest day is wrong

The owner sets each season under Agrovet › Farmers, advice and seasonal credit, with Seasons: “Each season’s harvest day (month and day): credit sold for that season falls due then.”

Related

• Sell on credit: credit on the usual terms, in any business.
• Record a payment on account: when the farmer pays.
• Follow up an overdue account: credit past its date.
• Agrovet: how Kila works for an agrovet.

Next: when the farmer pays after the harvest, record it: Record a payment on account.