Expenses

What the business spends outside stock, with who approved it and how it was paid, posted to the books, and the bills that repeat.

Find it: Money, then Expenses, or search expenses in Kila

Expenses records what the business spends outside stock purchases, such as rent, fuel, airtime, repairs and licences, with who was paid, the category, the VAT in the amount and the branch. Above a person’s limit, an expense waits for a second person to approve it. Once it is paid, it posts to the books, so the profit and loss is complete without the accountant typing receipts again.

Who it suits

Part of the set-up for Shop, Wholesale & distribution, Food & drink service, Stay, Appointments, Fitness & memberships, Jobs & repair, Professional services, Health care, Production, Education, Logistics & field and General.

What is included

Switch	What it does	To start
Expense approvals	Approve expenses above limits.	On
Recurring bills	Rent, power, internet and other bills raised as expenses on a schedule, with reminders.	On

Where to find it

Money › Expenses: “What the business spends, who approved it and how it was paid. Paid expenses post to the books.” Submit expense records one.
Money › Recurring bills: “Rent, power, internet and other bills that repeat. Each is raised as an expense before it is due, approved as expenses are, and paid from here.”

Kila records an expense payment; it does not move the money. You pay by cash, M-Pesa or bank as usual and enter the reference.

Switch it on

Expenses is part of every kind of business and every plan, so it is on from the day the business signs up.

Plans

On the Starter, Business, Growth and Enterprise plans. Enterprise is arranged with Kila’s sales team.

Books
Payments out: paying bills and expenses from your own M-Pesa and bank, after a second person approves.