Deposit cash

Some businesses pay the day’s cash into their M-Pesa till rather than keep it. When the owner switches daily deposits on, closing a till asks for the deposit: the cash you counted, less what stays in the drawer for change. Record it at the close, or later from Sales › Deposit cash.

Before you start

• The owner has switched daily deposits on: under Money, on the Settings tab, Daily deposits has Deposit the takings every day on, and Kept in each drawer for change says how much stays behind.
• In the demo, Baraka Wines and Spirits has daily deposits off, so its tills do not ask for a deposit. The pictures were taken with them switched on, keeping KES 2,000 in each drawer.

Steps

1. Tap Deposit cash

   After the count, closing your till shows the deposit, such as Deposit to M-Pesa till: “Counted KES 3,000.00. Keep KES 2,000.00 in the drawer for change; KES 1,000.00 to deposit.” You can record it there, with the same fields as below. If you tap Deposit later, a reminder comes up on every screen, such as KES 1,000.00 cash not yet deposited to the M-Pesa till. Tap Deposit cash on it, or open Sales › Deposit cash.

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2. Check the amount

   Amount deposited is filled in with the cash to deposit: “At most what you counted. KES 1,000.00 is waiting.” Change it if you paid in less.

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   Steps 2 to 6 on one screen.

   

3. Choose how

   Under How: Agent to the till, From a staff phone or Other.

4. Type the M-Pesa code

   From the confirmation message: “From the message. You can add it later.” If the deposit cost something, type it under Charges.

5. Choose who deposited

   Me with your name, someone on the team, or Someone else: then Kila asks for Their name and Their phone, which “Helps Kila recognise the money when it arrives.”

6. Tap Record deposit

   The button shows the amount, such as Record deposit of KES 1,000.00. Kila says Deposit recorded: “DEP-000001: KES 1,000.00 on its way to M-Pesa till.” The till leaves the list, the page says Everything is deposited, and the reminder goes.

Good to know

A deposit stays On its way until the money arrives. With Confirm deposits when the money arrives on, Kila matches it “By the M-Pesa code, or the amount and the depositor’s phone, from M-Pesa’s notifications and imported statements.”

What if

You cannot deposit right away

At the close, tap Deposit later. Kila says what happens next:

Kila shows:

To deposit later

The owner sees KES 1,000.00 from SH-000256 as not deposited until it is recorded here or on the Money page.

The reminder stays on every screen until the deposit is recorded.

The M-Pesa message has not come yet

Leave M-Pesa code empty and record the deposit. It says On its way to M-Pesa till. Add the M-Pesa code when the message comes. When it comes, open the shift in Sales › Shifts, type the code under M-Pesa code for and the deposit number, and tap Add code. Kila says Code saved.

Related

• Close a shift: the count that comes before the deposit.
• Check the trading day: deposits in the day’s money check.
• How shifts and cash-ups work: what Kila expects in the drawer.
• Bank cash from the safe: when the takings go to the safe first.
• Settle card machine payments: the card machines’ day against the bank.

Next: the next shift opens with the float left in the drawer: open a shift.