Step by step
Sign a visitor in
At the gate or reception, record who came in, why and whom they are seeing, and sign them out when they leave.
The visitors’ book is on Gate and passes: every visitor signed in with their ID, why they came and whom they are seeing, and signed out when they leave, so the school knows who is on site.
Tap Visitor in
On Today › Gate and passes, tap Visitor in, or press V.
Type who they are
Type their Name and ID number, and their Phone and Vehicle if you take them.
Say why they came
Under Purpose, such as a delivery or a parent meeting, and To see, the person they came for.
Tap Sign in
Kila says, for example, Catherine Mugo signed in.
See who is on site
Open the tab Visitors. Visitors today says how many are on site now, with each visitor’s time in, purpose and whom they came to see.
Sign them out
When they leave, tap Sign out on their row. The time out takes its place, and they no longer count as on site.
The head’s School today and the home page show the visitors on site with the learners out on passes.
- Let a learner out on a pass: learners out and back at the same gate.
- Gate or reception: your day at the gate.
Next: at the end of the day, check that Visitors today says no one is still on site.