Training centre

A college or training centre teaches courses, often to adults, in intakes. Kila runs it on the same screens as a school, with a training centre’s own words.

What is special

No demo business is a training centre. Kila starts one with these choices, which the owner can change in School settings:

• Courses and intakes. Classes are courses and terms are intakes; the guardian who pays is the sponsor.
• Competency grading. Courses are graded Competency (training): competent or not yet competent.
• Certificates. Numbered certificates for courses are on; boarding, transport, the gate, the sick bay and check-in are off.
• The principal signs off. Report cards are signed off by the principal.

The fees office, billing, the paybill and statements work as for a school: see Schools and daycares.

How Kila sets it up

The main screen is Students and fees.

Rules it follows:

None. Kila's standard rules apply.

Its words:

Most businesses	Training centre
customer	student
product	fee item
sale	fee invoice
branch	campus

Its set-up steps

1. Business details and KRA PIN
2. Campus, classes and streams, terms
3. Fee structure and vote heads
4. Students and guardians (import)
5. Staff and school roles
6. Subjects, teachers and timetable
7. M-Pesa paybill
8. First term billing

Its home page

• Fees billed, collected and outstanding this term
• Fees collected week by week, against last term
• Students with balances, by class
• Payments received today
• The school today
• My day
• Registers and attendance today
• Marks entry in open exams
• Out on passes, and visitors
• Children in today
• Enquiries and places this term
• Enrolment by class and course
• Staff in today
• Payments waiting for confirmation
• Approvals and reviews waiting
• Licences, permits and returns due

Roles it starts with

• Teacher: Teaches subjects: takes the register and enters marks for the classes and subjects allocated to them. Sees the students of the school.
• Class teacher: A teacher who also keeps their class: the daily register, report card comments and messages to their class’s guardians.
• Bursar: Fees: the fee structure, term billing, payments, sponsors and bursary cheques, fee reports, statements and the books. Payroll stays with the owner unless given.
• Fees clerk: Receives fee payments at the office, prints receipts and sends statements. No till, no fee structures, no books.
• Head teacher: Runs the school across every campus: approvals, staff, students, academics, report card sign-off and reports.
• Deputy head teacher (academics): Day-to-day running: subjects and teachers, the timetable, exams and marks, registers, passes and the sick bay, staff attendance and leave.
• Admissions secretary: Enquiries and admissions: admits students, keeps their records, identity numbers and guardians; signs visitors in at reception. No fees.
• Trainer: Their courses: attendance for each session, assessments and marks. No fees.

Where to go next

• Schools and daycares: the tasks a training centre shares with a school.