Purchasing

Buying from suppliers end to end, from purchase orders and receiving to supplier invoices checked against what arrived.

Find it: Stock, then Purchasing, or search purchase orders in Kila

Purchasing runs buying from suppliers: who your suppliers are and what they charge, requests from branches, quotations, purchase orders with approval, receiving goods with their landed costs, and supplier invoices checked against the order and the delivery. Each step posts to the books, so what you owe and what your stock is worth stay right without a second system.

Who it suits

Part of the set-up for Shop, Wholesale & distribution, Food & drink service, Stay, Jobs & repair, Health care, Production, Logistics & field and General.
Can be added by Appointments, Fitness & memberships, Professional services and Education.

What is included

Switch	What it does	To start
Requisitions	Branch purchase requests with approval.	On
Requests for quotation	Compare supplier quotations.	On
Three-way matching	Match order, receipt and invoice.	On
Purchase returns	Return goods to suppliers.	On
Principals, schemes and claims	Suppliers you distribute for, with their products, price lists and terms; trade schemes they fund, applied when orders are taken; claims to them with the evidence; secondary sales reports in their formats.	Off

Where to find it

Under Stock › Purchasing:

Overview, titled Purchasing overview: “Where the money goes, which suppliers deliver on time, how prices are moving and what is already ordered.”
Purchase orders, Requisitions, Quotations, Receiving and Supplier invoices.
Returns and Supplier credits: goods sent back, and what suppliers still owe for them (with Supplier returns and warranty).
Consignment and Suppliers.

Switch it on

On from the start for Shop, Wholesale & distribution, Food & drink service, Stay, Jobs & repair, Health care, Production, Logistics & field and General.
Other businesses: the owner switches it on under Administration › Business profile, when the plan has it.

Where your kind of business includes it, it is on from the start; where it is optional, the owner switches it on under Administration › Business profile. See Switch a module on.

Plans

On the Starter, Business, Growth and Enterprise plans. Enterprise is arranged with Kila’s sales team.

Stock: what received goods add to.
Supplier portal: suppliers see their own orders.
Payments out: paying supplier invoices.
How buying works: from request to payment.