Your role
Event coordinator (catering)
A caterer's event coordinator takes event bookings, quotes menus, takes deposits and runs the production list. Not the hotel's events coordinator.
No demo business has this role yet, so this page describes the role as Kila sets it up.
Kila describes the role: “Takes event bookings, quotes menus, takes deposits and runs the production list. No discounts beyond the limit.” It is a caterer’s role: a hotel’s events coordinator, who books conferences and the function rooms, and an events venue’s events coordinator are different roles.
Who has it
Link to this section: Who has itKila offers the role to catering businesses, which run each event as a job. The owner gives a person the role under Administration › Users and roles: Add a user.
Where you start
Link to this section: Where you start- Jobs & repair:
/app/services/jobs
At a caterer, that is the Events board, in the Events section of the menu.
What you can do
Link to this section: What you can do- General
- View dashboard
- Point of sale
- Sell at the till; View sales; Create quotations; Open and close own shift
- Catalog
- View products and services
- Customers
- View customers; Create and edit customers
- Services
- View services and bookings; Create job cards
Your approval limits
Link to this section: Your approval limits| Approval limit | Up to |
|---|---|
| Discounts | 5% |
| Refunds | KES 0.00 |
Giving discounts and starting refunds are not among the role’s permissions above, so these limits apply only if the owner adds them to the role: How roles and permissions work.
Your work
Link to this section: Your work- Take a job in: at a caterer, each event is a job.
- Make a quotation for a menu.
- Take a deposit on a job: money ahead of the event.
- The job board: every job from intake to collection, the Events board at a caterer.
- Catering: how Kila works for a caterer.
- Jobs and repair: everything a caterer shares with other job businesses.
- How roles and permissions work: what a role may do, and its limits.