Record output and close a production order

Closing an order says how the run went: how many good units came off the line and how many were scrapped, and why. Kila puts the good units into stock as one numbered batch and spreads the whole cost of the run over them, so you see what each unit really cost against the standard.

Before you start

• The order is In production: its materials have been issued. See Issue materials to a production order.

Steps

1. Find the run and tap Close

   On Today at the site, each line shows its runs. Find the run and tap Close under it. You can also open the order from Production orders.

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2. Tap Record output and close

   The order opens. At the bottom, tap Record output and close. Kila opens Record output and close: “The good units go to stock as a batch carrying the whole cost.”

3. Type the good units made

   Good pc made is filled in for you: what the shift log recorded for the run, or the good output the recipe expects. Change it to what was really made. Next to it, Kila works out the Yield against what the recipe expects, such as 97.6% against Expected 98.0%.

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   Steps 3 to 5 on one screen.

   

4. Add each scrap with its reason

   Under Scrapped, tap Add a reason for each kind of loss, choose the reason and type how many. The reasons are your business’s own, such as Damaged packaging and Underweight or overfilled. Leave Batch number and Use by empty: Kila numbers the batch and dates it from the recipe’s shelf life.

5. Tap Close order

   “Product stock gains the good units only; scrap is recorded with its reason.” Kila closes the order and says so, such as PRD-000100 done: 488 made, batch FG-MALA500-261030-2, held until QC releases it.

6. Read what the batch cost

   Someone who sees production costs, such as the plant manager, opens the order: Cost per unit against the Standard, the difference Against standard, and the Batch with its use-by date. Under Materials, Kila shows “what was used, by batch, against what the recipe uses for the good output”, and under Cost, the materials, labour and overheads, “spread over the good units.”

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For your business

For food processors and food producers

Held for QC. The form says The batch enters stock on hold until QC releases it. “A held batch cannot be sold or sent to another site until its checks pass and QA releases it.” The order’s Quality card lists what is Not checked yet.

For farms

Milk closes its own order. A milking put into stock from Fields, herds and milk makes and closes its order on the herd by itself: see Record a milking.

Steps differ for food processors and food producers and farms. Choose your businessNothing here differs for your business, .

What if

Nothing was made

Type 0 good units and add the scrap with its reason. Kila warns before you close:

Kila shows:

Nothing made

The materials used are written off as a loss.

You see the batch but no costs

Costs are for people with the right to see production costs, such as the plant manager and the owner. A production supervisor sees the batch number, the output and the scrap.

The batch cost more than its standard

Against standard shows the difference, such as +0.4%. The owner sets how far above the standard a batch may cost before Kila flags it, under Flag a batch costing more than its standard by in the production settings. See Read production results.

Needs a manager

Closing needs the right to close production orders, which the production supervisor, plant manager and farm manager have. Releasing a held batch is for QA: see QA officer.

Related

• Issue materials to a production order: the step before.
• Read production results: output, yield, scrap and cost over time.
• Choose how labour and overheads are costed: what goes into the cost.
• Production supervisor: the supervisor’s shift.

Next: QA tests the batch and releases it for sale: QA officer.