Your role
Storekeeper
You receive deliveries, move and count the stock, and record what is damaged or lost. Every adjustment you record waits for someone to approve it.
Kila describes the role as “Receives, moves and counts stock.” You look after the goods themselves: what comes in, what moves and what is on the shelf.
When you sign in
Link to this section: When you sign inKila opens Home: “Here is the work waiting at Soko Fresh Mini-Mart today.” Open stock (1) takes you to Stock on hand. Low or out of stock (2) lists what is running low. Deliveries come in under Purchasing (3).
Some kinds of business start a storekeeper on another screen:
- Wholesale & distribution:
/app/sales/trips?view=load - Production:
/app/inventory/transfers
Your day
Link to this section: Your day- Receive the deliveries. Purchasing › Receiving keeps the “Goods received notes: what arrived, what was rejected and why, with batches, serials and landed costs.” Orders to receive counts the orders still to come in. Tap Receive goods when a delivery arrives.
- Move stock between branches: Transfer stock between branches.
- Count when you are asked to: Count stock.
- Record what is damaged, expired or lost, with the reason: Adjust stock. Each one waits for approval (1), and Withdraw (2) takes it back while it waits.
What you can do
Link to this section: What you can do- Receive goods from suppliers, and transfers from other branches.
- Request and dispatch transfers, and count stock.
- Record adjustments, which someone else approves.
- Keep the warehouse’s bins, putaway and picking.
- See stock on hand, its movements and its batches: See your stock on hand, Check stock movements and Track batches and serial numbers.
Everything the role is allowed to do
- Catalog
- View products and services
- Stock
- View stock; Create stock adjustments; Request transfers; Dispatch transfers; Receive transfers; Count stock
- Warehouse
- Manage bins, putaway and picking
- Purchasing
- View purchasing; Receive goods
- Field sales
- Load vans and count them back in
- Distribution
- Take in market returns from outlets on the road, on delivery or at the depot; Record empties and crates out and back, and container deposits
- Delivery
- Plan trucks’ trips, check their loads, issue gate passes, send them out and count them back in
What needs a manager
Link to this section: What needs a manager| Approval limit | Up to |
|---|---|
| Stock adjustments | KES 0.00 |
Your limit for adjustments is KES 0, so every adjustment you record waits for approval, however small:
Needs a manager
An inventory manager, the branch manager or the owner approves it. On the adjustment, Kila tells you: “You cannot decide this one: either you raised it or it is above your own limit.” Ordering from suppliers is the buyer’s: you receive what they order.
Common questions
Link to this section: Common questionsWhy has my adjustment not changed the stock? It is waiting for approval. The stock changes the moment someone with a higher limit approves it.
I recorded the wrong quantity. Can I take it back? Yes, while it waits: open it and tap Withdraw. Kila says Adjustment withdrawn, and nothing has moved. Then record it again.
Where do I see what is still to come in? On Purchasing › Receiving: Orders to receive counts them.
- Inventory manager: approves your adjustments and runs the counts.
- Procurement officer: orders what you receive.
- Deal with expiring stock.
- How buying works: who does what in buying.
- Receive a delivery: checking deliveries in.