Step by step
Bank cash from the safe
With cash management on, till cash goes into the safe, counted in by a second person, and leaves for the bank with its deposit slip. It is banked when the bank statement shows the deposit.
Money › Cash follows the cash after the tills: “Cash in the tills, the safe and on its way to the bank, every move between them, and the deposit matched to the bank statement.” Cash goes into the safe, counted in by someone else, and to the bank with its deposit slip, and Kila shows it as on its way until the statement shows the deposit.
Switch cash management on, once
It is off until the owner chooses it: “Cash management is off. Switch on to track the safe, drops and banking.” Under Switches, turn on Cash management: “A safe at each place, drops counted in by a second person, banking matched to the bank statement, top-ups and petty cash from the safe, and the daily cash report.” Kila says Cash management switched on.
Put the till cash in the safe
Where the cash is shows each branch‘s cash in the tills, in the safe and on its way to the bank. On the branch, tap Till cash to the safe: “Cash left in the tills after closing goes into the safe. With two-person drops, someone else counts it in.” Type the Amount and tap Put in the safe. Kila says Till cash on its way into the safe.
Someone else counts it in
On the Safe tab, the drop waits: “Someone other than the person who dropped the cash counts it in.” They open it: “Count the cash yourself before you enter it. A different count is recorded, posted to cash over and short, and goes for approval.” They type You counted.
They tap Receive
Kila says Counted into the safe.
Tap Bank cash
On the branch, or at the top of the page, tap Bank cash: “The cash leaves for the bank with its deposit slip. It shows as on its way to the bank until the bank statement shows the deposit.”
Choose where it comes from and how much
In From, tap The safe or Till cash, and type the Amount.
Steps 6 to 8. Add the deposit slip and who takes it
Type the Deposit slip number. Check Into, such as Bank account (1020), and choose who it is Taken by: a person, or Someone else (a security firm, a driver).
Tap Record banking
Kila says Banking recorded: the cash is on its way to the bank. On the Banking tab it shows On the way to the bank.
Upload the bank statement
“When a statement is imported, Kila matches each deposit by its slip number, or by amount within the days allowed.” The deposit shows Banked, On the statement by its slip. See Upload a statement.
The deposit is not on the statement yet
Link to this section: The deposit is not on the statement yetIt stays On the way to the bank, with Match, Banked and Call off beside it. Banked is for a deposit confirmed from the stamped slip, when your business allows it under Settings: “A deposit may be marked banked from the stamped slip”.
Needs a manager
The owner switches cash management on and sets its rules under Settings, such as Two people for every drop. Your role decides what you can do here: at Shamba Fresh Foods the owner, the general manager and the depot manager work with the safe, and the accountant banks and matches deposits.
- Close a shift: the count of each till before its cash moves on.
- Move money between accounts: moves between accounts without cash management.
- Reconciliation: the feature, with cash management.
Next: check the safe now and then with Count the safe, and read the Daily cash report.