Boarding master or matron

Your day as boarding master or matron in Kila, from the dormitory roll calls to passes, leave-outs and exeats, and the sick bay.

As boarding master or matron you look after the boarders: the dormitories and beds, the morning and evening roll calls, leave-outs and exeats, the sick bay, and messages to boarders’ guardians.

Kila opens My day. Registers and roll calls lists the morning and evening roll call of each dormitory you look after, and the bus runs. A roll call still to take is marked Take it; one taken shows Taken, or how many are absent. Below, a card counts the learners out on passes and opens the gate’s list.

My day for Mary Wanjiru, Boarding master or matron at Bright Minds Academy: Registers and roll calls (1) with the morning and evening roll calls of Menengai House (girls), and the bus runs.

Your day

Morning and evening. Tap the roll call under Registers and roll calls and mark who is not there: Take a roll call.
Passes. When a parent asks for a leave-out or an exeat, make the pass under Gate and passes; the gate lets the learner out and back on it: Let a learner out on a pass.
The sick bay. Record a learner’s visit, any medication given and what happened next under Sick bay: Record a sick bay visit.
Dormitories. Dormitories and beds, routes and stops are under Boarding and transport. You put a learner in a house on the learner’s page.

What you can do

Take a roll call for your dormitories.
Make a pass for a leave-out, an exeat or a gate pass, and see who is out and overdue.
Record a sick bay visit and read learners’ medical notes.
Edit boarders’ records and guardians, and send messages to boarders’ guardians.

Everything the role is allowed to do

Customers: View customers; Create and edit customers
Academics: View classes, subjects, the timetable, attendance and results; Take the register for the classes they teach; Send messages to guardians of a class, a route or everyone; Sign learners out and back on passes, keep the visitors’ log and pick-up lists, check children in and out; Keep sick bay visits and medication given, and read learners’ medical notes

What needs a manager

Letting a child go with an adult who is not on their list is for the head, the deputy or the manager: the gate cannot. See Let a learner out on a pass.
Fees, marks and report cards are not in your role.

No approval limits: anything that needs approval goes to someone else.

Common questions

Why do the bus runs show on my My day? My day shows the houses you are matron of, and the buses for those who take bus rolls, which your role can. The transport officer usually takes them: see Transport officer.

A parent phoned to ask for a leave-out. Can I approve it myself? Yes. A pass you make is approved as you save it, and the gate sees it under Passes. Kila does not make a second pass for a learner who already has one waiting.

A boarder is out on a pass. Do I mark them absent? No. On the roll call they show as out on the pass, and start as Excused. See Take a roll call.