School

A primary, junior or secondary school, day or boarding. Kila keeps each learner’s fee account and school record, and gives each member of staff their own screen for the day.

What is special

Seen at Bright Minds Academy, a primary and junior school in Nakuru:

• Fees by the term. Each class has a fee structure for the term, with optional items such as transport, lunch, boarding and clubs; one billing raises every learner’s invoice. See Bill a term.
• The paybill and the admission number. A parent who pays with the admission number as the account reaches the learner by itself. See Place a paybill payment.
• Registers, marks and report cards, graded on the school’s scale, such as the CBC four-level rubric or the KNEC eight-level scale for the junior school. See Enter marks.
• Boarding houses and bus routes, with morning and evening roll calls. See Take a roll call.
• The gate and the sick bay. See Let a learner out on a pass and Record a sick bay visit.

How Kila sets it up

The main screen is Students and fees.

Rules it follows:

None. Kila's standard rules apply.

Its words:

Most businesses	School
customer	student
product	fee item
sale	fee invoice
branch	campus

Its set-up steps

1. Business details and KRA PIN
2. Campus, classes and streams, terms
3. Fee structure and vote heads
4. Students and guardians (import)
5. Staff and school roles
6. Subjects, teachers and timetable
7. M-Pesa paybill
8. First term billing

Its home page

• Fees billed, collected and outstanding this term
• Fees collected week by week, against last term
• Students with balances, by class
• Payments received today
• The school today
• My day
• Registers and attendance today
• Marks entry in open exams
• Out on passes, and visitors
• Children in today
• Enquiries and places this term
• Enrolment by class and course
• Staff in today
• Payments waiting for confirmation
• Approvals and reviews waiting
• Licences, permits and returns due

Roles it starts with

• Teacher: Teaches subjects: takes the register and enters marks for the classes and subjects allocated to them. Sees the students of the school.
• Class teacher: A teacher who also keeps their class: the daily register, report card comments and messages to their class’s guardians.
• Bursar: Fees: the fee structure, term billing, payments, sponsors and bursary cheques, fee reports, statements and the books. Payroll stays with the owner unless given.
• Fees clerk: Receives fee payments at the office, prints receipts and sends statements. No till, no fee structures, no books.
• Head teacher: Runs the school across every campus: approvals, staff, students, academics, report card sign-off and reports.
• Deputy head teacher (academics): Day-to-day running: subjects and teachers, the timetable, exams and marks, registers, passes and the sick bay, staff attendance and leave.
• Admissions secretary: Enquiries and admissions: admits students, keeps their records, identity numbers and guardians; signs visitors in at reception. No fees.
• Boarding master or matron: Dormitories and beds, morning and evening roll calls, leave-outs and exeats, the sick bay and messages to boarders’ guardians.
• Transport officer: Routes and stops, the morning and evening bus rolls, the learners on each route and messages to their guardians.
• Gate or reception: The gate: learners out and back on their passes with the adult collecting them, and the visitors’ log. No fees or marks.
• School nurse: The sick bay: visits, medication given and medical notes, and telling guardians when a child is sent home or referred.

Where to go next

• Schools and daycares: everything a school needs.
• The school day screens: who starts where.