Plan a production order

A production order is one run of one product: what to make, where, and how many. Planning it checks the recipe’s materials against the stock at the site and reserves them, so no other order takes them before they are issued.

Before you start

• The product needs a recipe or parts list. Only those products are offered: see Set up a recipe or parts list.

Steps

1. Open Production orders and tap Plan an order

   The page shows your orders in three columns: Planned, In production and Done. Tap Plan an order, or press N. Kila opens Plan a production order.

2. Choose the product and the site

   Product to make lists every product with a recipe, with its SKU. Under Site, choose where it is made.

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   Steps 2 to 5 on one screen.

   

3. Type how many to make

   Type the Quantity. Kila says what one batch of the recipe makes, such as The recipe makes 1,000 pc a batch. You can also give a Due date and a Line. Leave the line on From the routing to use the line the recipe runs on.

4. Check the materials

   Under Materials, Kila lists what the quantity needs, what is Free here at the site, and Enough or how much is short for each. Above the list it says how many good units to expect after the recipe’s usual scrap, and the standard cost of each, such as About 490 good pc expected, at a standard KES 38.08 each.

5. Tap Plan and reserve

   Kila plans the order, reserves its materials and says so, such as PRD-000091 planned and its materials reserved.

6. Read the order

   The order opens. It is Planned, materials reserved, and the Reserved column shows each material set aside for it. The order is ready for the materials to be issued.

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For your business

For food processors and food producers

Batches held for QC. The order’s Quality card says The batch will be held for QC release when the order closes. A food business holds every finished batch until QA releases it; the owner can change this under Hold finished batches for QC release in the production settings.

For farms

Harvests and births. On Cost centres, Harvest on a field or herd opens this dialog with the field or herd under Cost centre: “A harvest or births from a field or herd take its inputs into their cost.” The products offered are still only those with a recipe. See Follow a field or herd’s costs.

Steps differ for food processors and food producers and farms. Choose your businessNothing here differs for your business, .

What if

Not enough materials

Kila shows:

Not enough materials

It can be planned now and the materials reserved once they arrive.

The materials list shows what is short, such as 795 short for foil lids. The button becomes Plan without materials: the order is planned as Planned, materials short and Kila says what is missing, such as “Foil lid 95mm, 500ml cup: 205 free, 1,000 pc needed. Bring them in, then reserve.” When the materials arrive, open the order and tap Reserve materials.

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A business can choose not to plan such orders at all: under When materials are short, the owner chooses Refuse the order instead of Plan it, reserve later. Kila then says:

Kila shows:

Not enough materials

This business does not plan orders it cannot make. Bring the materials in (or plan less), then plan it.

You planned the wrong thing

Open the order and tap Cancel order. Kila asks Cancel PRD-000091?: “Reserved materials go back to stock.” Only a planned order can be cancelled. Once its materials are issued, record what was made and close it instead.

The product is not in the list

Product to make offers only products with a recipe or parts list. Add one under Recipes first, on the same page.

Needs a manager

Planning needs the right to plan production, which the plant manager, production supervisor and farm manager have. The owner chooses Refuse the order or Plan it, reserve later in the production settings.

Related

• Issue materials to a production order: the next step, by the store.
• Set up a recipe or parts list: what a batch takes and makes.
• See what to make: the orders and minimums that need making.
• Production: how Kila works for a business that makes things.

Next: the store issues the materials: Issue materials to a production order.