Step by step
Book a hire
Book a car, a van or another item for hire for a customer and the days they want it. Kila prices it at the daily rate, sets the deposit and keeps the item from being booked twice.
A hire is a booking for an item the customer takes away, such as a self-drive car or a van with its driver. It waits as Booked until the customer collects it and you hand it over. The Hire tab lists every item for hire with what it is doing: “Late returns are charged the daily rate for each day after 2 hours’ grace.”
Tap New hire
Open Operations › Hire calendar and contracts, or the Hire tab in Sell › Bookings and dispatch, and tap New hire.
Choose the kind
Choose the Kind, such as Self-drive hire or Car with chauffeur.
Find the customer
Under Customer, find who is hiring: a hire always needs one.
Choose the item and the days
Choose the Item for hire: each shows its daily rate, such as Toyota Hiace (14 seats) with driver KDP 667L (KES 11,000 a day). Items out on hire or being checked are not in the list. Type the Days: the footer shows the Charge, KES 22,000.00 for two days.
Check the deposit
Leave Deposit empty for your usual deposit: “30% of the charge unless you enter another amount.” Type another amount to change it.
Say when they collect it
Set Collect on to the day and time the customer will collect it.
Tap Book
The item’s row shows the booking under Booked, and the item stays Available until it is handed over. Below, Availability shows each item’s days: “Each unit by day: booked, out on hire or free. A unit cannot be booked twice for the same days.”
The item is already booked for those days
Link to this section: The item is already booked for those daysChoose another item, or other days. Availability below the list shows which days each item is free.
Book stays grey
Link to this section: Book stays greyA hire needs the customer, the item and the days. Fill in what is missing.
- Hand over a hire: when the customer collects it.
- Take back a hire: late charges, damage and the deposit.
- Rental desk agent: a day at the rental desk.
Next: when the customer comes, hand the item over with the checklist and take the deposit.