Give a bursary

Two things on a learner’s page decide their fee invoice beyond the class’s fees: the optional items they take, such as a bus route or a club, and a bursary or discount. Both count from the next fee invoice Kila raises for them.

Steps

1. Open the learner

   In Learners › Students, search by name, admission number or a guardian, and tap the learner.

2. Tap Edit

   The dialog Edit and the learner’s name opens, with Fees at the bottom.

3. Tick the optional items they take

   Under Optional items this student takes, tick each one, such as Swimming club. They are “Billed only when the fee structure lists them as optional.”

   Zoom

   

4. Give the bursary or discount

   Under Bursary or discount, choose Percentage or Amount per invoice, type it, and give the Reason, such as a county bursary or a staff child.

5. Tap Save

   Kila says Saved. The learner’s Fees card shows the optional items and the bursary, such as 10% (County bursary), and Pays by M-Pesa with their admission number.

   Zoom

   

Good to know

A fee invoice already raised stays as it is: the bursary and the new items count from the next one, such as next term’s. Whether a bursary also reduces optional items such as transport and boarding is the school’s choice: Bursaries also reduce optional items (transport, boarding), under Learners › Classes and terms, on the Settings tab.

For brothers and sisters

A school can give a discount to every second or later child without a bursary for each: Sibling discount in School life › School settings, From the child number and the discount. Bright Minds Academy gives 5% from the second child. A sponsor who pays part of a learner’s fees is different: see Fee reports and sponsors.

What if

There is no Edit button

Editing a learner needs the right to manage learners’ records, which the bursar, the admissions secretary and the head teacher have. A fees clerk and teachers see the page without it.

The learner is billed already this term

The change waits for the next invoice: this term’s stays as it is.

Related

• Set a term’s fee structures: optional items and their amounts.
• Bill a term: when the bursary takes effect.
• Bursar: fees, sponsors and the books.

Next: bill the term; the learner’s invoice shows the bursary under Bursary.