Check children in and out

Check-in shows each room’s children as tiles: who is in, since when, and who has gone home with whom. A child goes home only with a parent or an adult on their list. The day sheet you keep (meals, naps, nappies, mood and a note) is what the parent sees in the parent portal.

Steps

1. Open your room

   Caregivers start on Check-in when they sign in. Choose your room at the top, such as Babies (6 to 18 months): each room says how many are in.

   Zoom

   

2. Read the room

   Under the room’s name, Kila counts the children in now and, from the school’s ratio, how many caregivers are needed, such as “2 caregivers needed at 1 to 5”. Each tile says In since, Not in yet, or Home with the time and the adult.

3. Check a child in

   Tap a child who is Not in yet, type who brought them under Brought by, and tap Check in. Kila says, for example, Zuri Mbugua is in.

4. Add to the day sheet

   Tap a child who is in. Under Day sheet, tap what happened: Breakfast, Snack or Lunch with all, some or none, Nap started and Nap ended, a nappy, and the mood. Each tap says Noted. Type anything else under Notes for the parent.

   Zoom

   

5. Choose who is collecting

   Under Going home, choose the parent or the listed adult in front of you from Choose the adult collecting.

   Zoom

   

6. Tap Check out

   Kila says the child went home, such as Zuri Mbugua went home, and where the parent finds the day sheet: “The parent gets a text; the day sheet is in their portal.” The tile says Home with the time and the adult.

Checking in marks the child present on the day’s register, so a daycare that bills by the days attended counts it.

Not available yet

SMS is in test mode until an SMS provider is connected: messages are kept in the message log and not delivered to phones.

For your business

For schools

A school can check its youngest classes in at the door too: Bright Minds Academy checks PP1 and PP2 in and out this way, and Check-in is under Today for its teachers and the gate.

Steps differ for schools. Choose your businessNothing here differs for your business, .

What if

The adult is not on the list

Choose Someone not on the list (a manager decides), their name, ID number and who confirmed it. A caregiver cannot let the child go:

Kila shows:

Not checked out

Only the head, the deputy or the manager can let a child go with someone who is not on the list.

Call the centre manager or the deputy: only they can let the child go with that adult, giving the reason. The adults allowed to collect are on the child’s page, under Who may collect.

Related

• Caregiver: your day in your room.
• Let a learner out on a pass: the same rule at a school gate.

Next: at the end of the day, check that every tile says Home.