Step by step
Ask for leave
Ask for annual, sick or other leave from My time on your phone, see how many days you have left, and cancel a request while it waits.
Ask for leave in Kila rather than on paper. The request goes to whoever approves leave, your balance shows the days asked for straight away, and once it is approved your days away are on record for attendance and pay.
Open My time and tap Ask for leave
Go to My time. The Leave card shows the days you have left of each kind of leave, such as Annual leave, 23 days left. Tap Ask for leave.
Choose the leave
In Leave, choose Annual leave, Sick leave, Maternity leave, Paternity leave, Compassionate leave or Unpaid leave. Your business can name its own kinds of leave.
Steps 2 to 5 on one form. Choose the first and last day
Set the First day and the Last day you will be away. For a single day you can tick Half a day.
Add a reason and tap Ask
The Reason is optional, but it helps whoever decides. Tap Ask. Kila says Annual leave asked for. It goes to Approvals.
Check that it waits for approval
The request is listed under the card as Waiting for approval, and your balance shows the days asked for, such as 23 days left, 2 asked. When it is decided, the request shows the decision.
You ask for more days than you have left
Link to this section: You ask for more days than you have leftKila does not send it and says how far over it is, such as … days asked, … annual leave days left this leave year. Ask for fewer days, or ask for the rest as Unpaid leave.
It is sick leave
Link to this section: It is sick leaveKila says “A note from a clinic is expected; add it to the staff record’s documents.” Hand the note to whoever keeps the staff records.
Your plans change
Link to this section: Your plans changeWhile the request is Waiting for approval, tap Cancel beside it. Nothing is left waiting in Approvals. Once it is approved, ask whoever approved it to cancel it.
Needs a manager
Leave people ask for themselves waits in Approvals for someone allowed to approve it. See Approve leave.
- Approve leave: for whoever decides leave.
- Clock in and out: the rest of My time.
- Pay a salary advance: money before payday, asked for from My time.
Next: see what your leave did to your pay in See your payslips.