Your role
Deputy head teacher
Your day as deputy head (academics) in Kila, from School today to the timetable, exams, registers, passes and the sick bay, and what is not in your role.
Kila names this role Deputy head teacher (academics). It runs the school day: subjects and teachers, the timetable, exams and marks, registers, passes and the sick bay, and the staff’s attendance and leave. Fees and the books are not in it.
When you sign in
Link to this section: When you sign inKila opens School today, the same overview the head teacher has: whether every register is taken, who is absent, the open exams under Marks and the classes under Report cards to sign.
Your day
Link to this section: Your day- Morning. On School today, check that every class’s register is taken. You can take one yourself: Take the register.
- Exams and marks. Exams, grading and the timetable are under Exams and report cards and Timetable and academics. Teachers enter marks in Mark sheets: see Enter marks.
- Passes and the sick bay. Make a pass for a learner going out under Gate and passes (Let a learner out on a pass), and record a visit under Sick bay (Record a sick bay visit).
- Staff. Staff attendance and leave are under People. Requests waiting for you are in Approvals.
What you can do
Link to this section: What you can do- Take the register and enter marks.
- Set up subjects, teachers, the timetable, exams, grading and promotion.
- Let a learner out on a pass and record a sick bay visit.
- Add and edit learners and guardians, and send messages to guardians.
- Record staff attendance and approve leave.
Everything the role is allowed to do
- General
- View dashboard; Approve or reject requests
- Customers
- View customers; Create and edit customers
- Reports
- View reports
- Staff
- View staff records, attendance and leave; Record attendance for others and approve manual clock-ins; Record and approve leave
- Academics
- View classes, subjects, the timetable, attendance and results; Set up subjects, teachers, the timetable, exams, grading and promotion; Take the register for the classes they teach; Enter marks and comments for the classes and subjects they teach; Send messages to guardians of a class, a route or everyone; Sign learners out and back on passes, keep the visitors’ log and pick-up lists, check children in and out; Keep sick bay visits and medication given, and read learners’ medical notes
What needs a manager
Link to this section: What needs a manager- Signing off report cards is the head teacher’s: see Sign off report cards.
- Fees. Taking fees, billing a term and fee structures are the bursar’s and the fees office’s: see Bursar.
No approval limits: anything that needs approval goes to someone else.
Common questions
Link to this section: Common questionsWhy do I see Report cards to sign if I cannot sign them? School today is the same screen for the head teacher and the deputy, so you can see which classes are ready. The head teacher signs them off.
Where are the timetable and the exams set up? Under Timetable and academics and Exams and report cards, in the Teaching part of the menu.
Where do I see the open exams? Under Marks on School today, with the teachers still entering, and in Mark sheets.