Step by step
Receive a delivery at intake
Measure a delivery of milk or another raw material, test it at the platform, then accept it, reject part of it or send it back. What is accepted goes into stock as a numbered batch.
Every load of milk, grain or fruit is tested before it goes into stock. Intake and tests keeps each delivery with its readings, what was accepted and what was sent back with the reason, so the supplier’s statement and every batch made from the load can be checked against it.
Tap Receive a delivery
Intake and tests opens on today’s deliveries at your site. Tap Receive a delivery, or press N. Kila opens Receive a delivery: “Weigh or measure it, test it, then accept it, reject part of it or send it back.”
Choose the supplier
Choose the Supplier. Kila fills in the Material they usually deliver, such as Raw milk, litre.
Steps 2 to 4 on one screen. Type the quantity
Type the Quantity you measured, and under Delivery note or cans the supplier’s note number or how many cans came.
Record each test
Under Tests, type each reading or tap Pass or Fail. Each reading shows its limits, such as at most 10 °C or at least 1.026, at most 1.032 g/ml, and Kila marks it Pass or Fail as you type. A test marked (optional) can be left out.
Tap Accept and receive
With every test passed, Decision stays on Accept all. Tap Accept and receive. Kila says what it took in and the batch number it gave the load, such as IN-000099: 520 accepted; batch MMB-261030-2.
Check the Received list
The delivery is under Received with its tests, the Verdict, what was Accepted and Rejected, and the Receipt: the goods received note and the batch. “Each delivery received posts a goods received note (Purchasing, Receiving) against the supplier’s open order when there is one.”
Not available yet
Kila says Suppliers get an SMS receipt for each delivery. SMS is in test mode until an SMS provider is connected: Kila records each receipt, and nothing reaches the supplier’s phone yet.
A load fails a test
Link to this section: A load fails a testTap Fail on the test, or type a reading outside its limits. Kila turns the Decision to Reject all and fills in Why it is rejected, such as “Antibiotic residues: negative: failed”. Tap Reject the delivery. Kila says, for example:
Nothing from it goes into stock; the delivery stays on the list as Rejected, with the reason.
To accept a load that failed all the same, choose Accept all. Accept and receive stays grey until you write a Note:
Part of a load is bad
Link to this section: Part of a load is badChoose Reject part, type how much is Rejected and Why it is rejected, such as one sour can, then tap Receive the rest. Kila says, for example, IN-000101: 360 accepted, 40 rejected; batch UGD-261030-1. The delivery shows Part rejected.
Needs a manager
Receiving needs the right to receive goods, which the storekeepers have. The tests each material gets are set on the Checks tab.
- Issue materials to a production order: the milk goes to the runs by batch.
- Storekeeper (materials): the day at milk reception and in the store.
- QA officer: the intake tests on the QA desk.
Next: issue the milk to the day’s runs: Issue materials to a production order.