Warehousing

Keep clients' goods in your warehouse and bill them for what they hold each day, with handling in and out, on their account.

A warehousing business keeps goods for its clients: pallets, bins or floor space, billed by the day, with a charge for handling them in and out. Kila keeps a storage agreement for each client and bills what they hold.

What is special

A warehousing business has storage for clients switched on, and its Operations menu starts with Storage for clients, then Runs and run sheets, Exceptions and claims and Performance. A set-up step, Client storage agreements and rates, follows your rates.

None of the demo businesses is set up as a warehousing business, but Swift Haul Logistics keeps clients’ pallets at its Changamwe warehouse with the same Storage tab in Sell › Bookings and dispatch: “Each client is billed for the goods held at the end of each day, plus handling in and out, from the day after the last bill. Bills go on the client’s account”. Each client’s agreement shows its Rate, such as KES 65 per pallet a day, what is Held now, what is Not yet billed and the day it is Billed to.

New client agreement takes the Client, the Warehouse, what it is Charged per, the Rate a day, the Handling in, each, the Handling out, each and a Monthly minimum.
Tapping an agreement records goods Received for the client or Dispatched for the client.
Bill storage bills the clients up to the day in Bill up to.

The Storage tab at Swift Haul Logistics: four clients' storage agreements at the Changamwe warehouse, with New client agreement (1), the pallets Held now (2) and Bill storage (3).

How Kila sets it up

The main screen is Bookings and dispatch.

Rules it follows:

None. Kila's standard rules apply.

Its words:

Most businesses	Warehousing
product	item
sale	booking
branch	depot
staff	driver

Its set-up steps

Business details and KRA PIN
Depots
Vehicles and drivers, or items for hire
Rates and rate cards by zone and weight
Client storage agreements and rates
M-Pesa till or paybill
Proof of delivery, cash on delivery and messages
Business and merchant accounts
First booking

Its home page

Bookings today by status
Exceptions: failed, held, late, damaged or lost
On time and first attempt today
Vehicles out, available, in maintenance
Revenue today; fuel and maintenance this month
Customer balances on account
Payments waiting for confirmation
Approvals and reviews waiting
Licences, permits and returns due

Roles it starts with

Besides Kila’s standard roles: Dispatcher, Booking clerk, Hub clerk, Driver, COD cashier, Fleet officer, and the Warehouse clerk: “Receives and dispatches clients’ goods and keeps the warehouse bins. No money.”

Where to go next

Logistics and field: how Kila works for warehousing, couriers and hire.