Sell on a vet's prescription

Kila sells a veterinary medicine in the category Prescription only (POM-V), such as an antibiotic injection or a trypanocide, only on a vet’s prescription, and only through a qualified person: someone whose role allows it and whose Kenya Veterinary Board registration number is recorded in Kila, such as the animal health officer. It asks for the prescription at the payment, prints the withdrawal period on the receipt and keeps every such sale in Vet prescriptions.

Steps

1. Add the medicine and the farmer

   Scan or search for the medicine and tap it. Tap Add a customer (optional) and find the farmer, if they are on file.

2. Tap Charge

   The payment opens with Vet prescription: and the medicine. Cash, M-Pesa and the other ways to pay stay grey until the prescription is recorded.

3. Copy the prescription

   From the vet’s prescription, fill in the Vet, the Vet’s KVB number and the Animal or herd, such as “Friesian cow, foot rot”. Date on the prescription starts at today: change it to the date the vet wrote. The Farmer is taken from the sale, and a Reference, such as the prescription’s number, is optional. The box turns green when the prescription is complete.

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4. Take the payment

   Choose how the farmer pays and complete the sale as usual: see Take cash.

5. Hand over the receipt and explain the withdrawal period

   The receipt gives the withdrawal period of each medicine that has one, with what it means: “Oxytetracycline 20% LA injection 100ml: withdrawal period 28 days. Do not slaughter the animal or sell its milk or eggs within it.” It also says whose prescription it was: “Sold on the prescription of Dr. Kiplagat Ruto (KVB/VS/2189) for Friesian cow, foot rot.”

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6. Find it later in Vet prescriptions

   Agrovet › Vet prescriptions lists “Prescription-only veterinary medicines sold: the vet who prescribed, the animal, and the qualified person who sold them.” Each has its own number (VRX-…), when it was sold, the animal, the vet with their KVB number, the date on the prescription, the medicines with their withdrawal periods, who sold them with their own KVB number, and the sale.

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Good to know

Every veterinary medicine with a withdrawal period gets the line on the receipt, whoever sells it and whatever its category, such as a tick dip. Only Prescription only (POM-V) medicines need the prescription and a qualified person.

What if

Kila asks for a qualified person

A cashier or another person without the right, or without their KVB number recorded, sees this in the payment:

Kila shows:

Only a qualified person (an animal health officer or vet with their registration recorded) sells these. Ask them to ring the sale.

The payment cannot be taken. Go back to the cart, clear it, and ask the animal health officer to ring the sale on their own till.

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Needs a manager

The owner records the registration number on the person under Users and roles: their Profile shows the Kenya Veterinary Board registration number, as Josphat Kiprono’s does (KVB/AHA/2021/0412). It is part of the Animal health officer role.

Cash and M-Pesa stay grey

The prescription is not complete: “Record the vet’s prescription first.” Fill in the vet, their KVB number, the animal or herd and the date.

The farmer has no prescription

Do not sell the medicine. Kila cannot take the payment without the vet, their KVB number and the animal. Sell the rest of the sale without it.

Related

• Sell a restricted product: pesticides sold with the buyer recorded.
• Selling farm chemicals: the rules an agrovet follows and what Kila does about each.
• Agrovet: how Kila works for an agrovet.
• Agro-dealer in charge: who runs the agrovet counter.
• Animal health officer: who sells prescription-only veterinary medicines.

Next: at the end of your shift, close it as usual: Close a shift.