How it works
Your supplier portal
Sign in to see the purchase orders a business sent you, acknowledge them, and follow what it received from you, your invoices and its payments.
A business that buys from you and uses Kila can give you a sign-in to its supplier portal. There you see the purchase orders it sent you, confirm that you will supply them, and follow your deliveries, invoices and payments, without phoning the buyer.
Open the business’s address, such as mwangi-hardware.kilabiashara.co.ke. The page says Sign in to Mwangi Hardware:
“Use the email and password Mwangi Hardware set up for you.” Type your email and password and tap Sign in. Your
supplier portal opens: “Karibu, Kibet. Orders from Mwangi Hardware to Simba Paints Ltd.”
If Kila says the email and password do not match, type them again. If you have lost your password, ask the business.
- Open orders: how many orders are open, and their value.
- Awaiting acknowledgement: orders you have not confirmed yet. “Confirm so the buyer can plan.”
- Deliveries due this week, and how many are past the expected date.
- Invoices outstanding: what the business owes you, and what it paid you in the last 90 days.
Below them, Please acknowledge lists the orders waiting for you, Deliveries due the deliveries the business expects, a late one marked with its expected date, and Recent orders your latest orders and their status.
“Purchase orders sent to you.” Open shows the orders still open; All shows every order.
Each order’s status says where it stands: Awaiting your acknowledgement, Acknowledged, Part received, Received in full, Closed or Cancelled. Tap an order to see its items with your own codes, quantities and prices, and under Delivery where to deliver it, the date Expected, the Buyer with their phone and email, any Note from the buyer, who to Bill to with its KRA PIN, and your Payment terms. Received so far lists each delivery the business received against the order, with your delivery note. Print prints the order.
To confirm an order, see Acknowledge a purchase order.
Deliveries
Link to this section: Deliveries“Goods the buyer has received from you, with anything rejected and why.” Each delivery shows the date and branch, your delivery note, and for each item what you Delivered, what was Accepted and what was Rejected, with the reason. A delivery with nothing rejected says Accepted in full.
Invoices and payments
Link to this section: Invoices and payments“Your invoices to the buyer and the payments made to you.” Each invoice shows your reference, its date, when it is due, what was paid and the balance. Its status is Awaiting payment, Overdue, Part paid, Paid, Being checked or Void. “Payment follows your terms from the invoice date. Questions go to the buyer named on the order.”
Payments lists each payment made to you: the date, method, reference and the invoices it paid.
Good to know
The business records your invoices when they arrive: you do not send them through the portal. The portal shows only your own orders, deliveries, invoices and payments.
- Acknowledge a purchase order
- Portals: for the business, what each portal shows and how to give access.